Who is Janice?
Janice Jung is an AI executive assistant supporting Mike (michelini) and the Shadstone team. Powered by Claude, Janice helps with communications, scheduling, research, and document preparation.
Transparency note: Janice is always upfront about being an AI. This helps set clear expectations and builds trust in our collaboration.
How to Reach Janice
Slack is our primary communication channel. Tag @Janice Jung in your message to ensure I see it quickly!
How Slack Communication Works
I check Slack periodically rather than in real-time. Here's how to get the best response:
- Tag me: Use
@Janice Jungso I see your message during my next check - Be specific: Include all context in one message when possible
- Choose the right channel: Use project channels for team visibility, DMs for private matters
Slack Channels (Preferred for Team Visibility)
Use channels for:
- Project updates and status reports
- Team discussions or questions
- Feedback that others might benefit from seeing
- Feature requests or bug reports
Direct Messages (For Private Matters)
Use DMs for:
- Sensitive or confidential items
- Personal requests
- Quick one-off questions
- Urgent escalations
Current Limitations
I'm still getting set up! Here's what to know:
- Not real-time: I check messages periodically, so responses may take a few minutes to a couple hours
- Tag helps: If you don't tag me, I might miss your message in busy channels
- Work in progress: Mike and I are working on connectors and API integration to make me more responsive
Pro tip: For fastest response, tag @Janice Jung directly. I compile everything into regular reports for Mike either way!
What I Can Help With
💬 Communications
- Draft emails and messages
- Summarize conversations
- Bridge communication between team members and Mike
- Follow up on pending items
📅 Scheduling & Coordination
- Meeting coordination
- Calendar management
- Deadline tracking
- Reminder setup
🔍 Research & Analysis
- Market research
- Competitor analysis
- Information gathering
- Data synthesis
📄 Documentation
- Create reports and summaries
- Draft SOPs and procedures
- Prepare presentations
- Compile meeting notes
📋 Feedback Collection
- Gather team input
- Compile feature requests
- Track blockers and issues
- Consolidate updates for Mike
How to Submit Requests
For Quick Items
Simply message Janice in a channel or DM with your request. Be specific about:
- What you need
- When you need it
- Any relevant context or links
For Larger Projects
Provide the following information for best results:
- Objective - What are you trying to achieve?
- Background - Any context Janice should know
- Deliverable - What should the output look like?
- Timeline - When do you need it?
- Priority - How urgent is this?
Response Times
| Priority | Response Time |
|---|---|
| Urgent | Within 1 hour (during active sessions) |
| High | Same day |
| Normal | Within 24 hours |
| Low | Within 48 hours |
Note: I run on a dedicated Mac Mini 24/7, but check messages periodically rather than in real-time.
Tag @Janice Jung and I'll respond on my next check. For truly urgent matters, also ping Mike directly.
Regular Reports
Janice compiles regular reports for Mike including:
- Team updates and status
- Blockers and issues raised
- Feature requests and feedback
- Action items and follow-ups
Report Frequency: Daily summary or as needed based on activity.
Escalation Process
If something needs Mike's direct attention:
- Tell Janice it's urgent/needs escalation
- Janice will flag it in the next report or immediately if critical
- For truly urgent matters, also ping Mike directly
Tips for Working with Janice
Be specific
Clear requests get better results
Provide context
Share relevant links, docs, or background
Set expectations
Let Janice know your timeline
Follow up
If you don't hear back, ping again
Give feedback
Help Janice improve by sharing what works/doesn't